Student Employment

Types of Funding | How to Apply | Training | Wages/Schedule | Paychecks | Timesheets | Job Postings | Termination Form | Post a Job | Filled Ad | Online Work Study Training

Slightly more than 300 San Juan College students work on-campus or perform community service work off-campus during the academic year. On campus they work in academic departments, laboratories, administrative offices, and the library. Many students perform clerical work. A student with specialized skills or training may find a job that uses that skill, for example, working in the theatre. Off campus employment at community service jobs, including reading and math tutoring are available.

Students may not be employed by San Juan College and employed through the work study program at the same time, if you have questions please contact the Financial Aid Office.

Types of Funding

Students who demonstrate financial need may be awarded Federal Work Study (FWS) or State Work Study (SWS), and those with no financial need may be awarded Institutional Work Study (IWS). The financial aid awards give students an opportunity to work and earn a portion of the money needed to meet their college costs. Students awarded FWS or SWS are given priority among the job applicants.

How to Apply for a Job

Step 1:  Students must have a current and complete FAFSA on file with the SJC financial aid office.  Allow several weeks for the completion of the FAFSA requirement. 

Step 2:  Students interested in work-study positions must complete the online customer service guideline training prior to submitting an applications.  Students may access the online training through the "Apply Here" link at the top of the page.  A certificate of completion will be provided at the conclusion of the training session.

Step 3:  Immediately after completing the brief online training students will be directed to print the application and necessary forms (Work-Study Application; W-4 form; I-9 Form).  All forms and necessary documents (personal identification such as driver's license and social security card) must be submitted to the financial aid office.

Step 4:  Upon submission, students will be supplied with an "Approval to Interview Form."  This form must be completed by the hiring department and returned to the financial aid office.  The student may begin working with the hiring department upon submission of the signed "Approval to Interview Form." 

Job openings are posted online at www.sanjuancollege.edu/financialaid.  Click on "Work Study" then "Job Postings" for a complete list of open positions.

Additional Information: 

• Each semester a student must meet financial aid eligibiilty requirements, including the Satisfactory Academic Progress (SAP) policy, in order to maintain eligibility for work study.
• Students must provide their employer with an enrollment schedule each semester in order to maintain employment.
• A contract covers Work Study students for Fall/Spring/Summer semesters (through July 31st). Students MUST reapply for work-study each year.  Continuing students MUST reapply prior to August 1 to insure continued work-status and paychecks.  Students must complete a new FAFSA every academic year (suggested priority date is April 1).
• If a student has failed to meet any one of the Satifactory Academic Progress (SAP) standards, including attempting 150% of the credits hours required to complete the stated program of study, then the student is ineligible for Financial Aid. A student must submit a Satisfactory Academic Progress (SAP) Appeal Form to the Financial Aid Office in order to request reinstatement of eligibility. Contact the Financial Aid Office for Appeal deadlines at (505)566-3323 or (505)566-3512. 

Work Study Training

All work-study students must complete the online customer servic eguideline training prior ro applying for work-study.  Individual departments may require additional, department-specific training regarding basic work skills and expectations.

Wages/Schedule

• A student must work to earn a work award. A work award is not a guarantee of a job or earnings totaling the work award. A student may only earn up to the amount of the work award.
• Student employees are paid $7.50 per hour. 
• A work award may be made for Fall and/or Spring term(s). Summer awards for work will be based solely on if there is FWS or SWS funding. IWS is dependant on whether or not the department has funding.
• The number of hours of work per week varies from job to job; however, the maximum hours a student may work is 20 hours per week within a term based on student need.
• A student's work schedule and the number of hours worked may vary from term to term because of his/her course load, class schedule, and extracurricular activities and financial need. The student must make work schedule arrangements with his/her supervisor each term.
• Example: If a student worked on-campus 20 hours per week for a term (16 weeks/term), he/she would earn about $2,080. (That is, $7.50/hr x 20 hr/wk x 16 weeks = $2,400). For one term (Fall) earnings would = $2,400.

Paychecks

Student employees are paid on the 15th and last day of the month based on the number of hours reported on their time sheets. A paycheck is sent to the student's department that he/she is employed in to pick up. If the check is not picked up the check then will be returned to the Personnel department and mailed to the student's mailing address. Students may choose to fill out a Direct Deposit Form and have payroll checks directly deposited into student's banking account, you may pick this form up in the Financial Aid Office or Personnel.Student earnings are not credited directly to a student's account.

Workers will complete:

• W-4 IRS Tax Withholding Form [worksheet] [original] - To complete the tax form the student must provide his/her social security number and determine the number of allowances for withholding tax he/she wants to claim.
• U.S. Department of Justice Form I-9 - Under the Immigration Reform Act the College is required to have every employee complete a Form I-9. The student must show the Work Study Coordinator or financial aid staff member the appropriate documents at the time he/she signs up for payroll. The documents must be originals, and if a birth certificate is used, it must be certified.

Timesheet Information

The following is the correct format of how a timesheet should be filled out.

The object codes are the following: (State-5562), (Federal-5560), and (Institutional-5564) You will find the full account number on SJC Student Employment Transaction Form. (A copy of this form along with copies of the Application, Requirements Agreement and Student Worker Approval to Interview & Work forms will be sent to the employer as soon as the student is officially hired).

The pay rate is $7.50 The timesheet must be signed by student and employer, and submitted to the Personnel Office by the timesheet deadlines to avoid a delay in payment.

• Web Time Entry Tutorial [PDF] [Word]
• Workstudy Timesheet [PDF]
• Timesheet Deadlines
• Direct Deposit (must be turned in to Personnel)