General Travel Policy

An individual is in travel status when traveling on official business for SJC whether or not expenses will be reimbursed by the College. A Travel Requisition must be prepared, approved & submitted to the Business Office at least 30 days in advance of the travel date.

There are three categories of travel:

In-county travel covers all travel within San Juan County. In-county travel is the only type of travel which does not require a Travel Requisition.

In-State travel covers all travel within the State of New Mexico, but outside of San Juan County. Levels of approval are indicated on the 'Purchasing Approval Signature Process' chart.

Out-of-state travel covers all travel outside of New Mexico.

Travel Form

In order to be reimbursed for mileage, a College employee must be on the College's approved driver list. To be an approved driver, the College employee must complete the online defensive driving course.

Instructions for accessing the National Safety Council's Defensive Drive Course

Once the course is completed with a passing grade, the traveler should take his/her certificate along with an original signed Driving Record Consent form to Clara Archuleta in Risk Management located on the upper floor of the Educational Services Building. Clara will determine if the College employee may be added to the College's approved drivers list.

Driving Record Consent form